In K-12 schools and districts across the country, educators and administrators are challenged by a large and growing volume of documents—files and paper-based information that must be managed, accessed, shared and retained. ECM is a streamlined, secure solution for managing information throughout your district.
- Documents everywhere can lead to efficiency nowhere.
- Lengthy retention periods demand filing cabinets that take up valuable space.
- Staff time to file, retrieve, copy and distribute paper documents is better spent on educational activities. Stringent compliance and certification mandates require regular monitoring to ensure that student files, testing forms, staff reports and related materials are in place and up-to-date.
- Video, audio and image data is increasingly important, but may not be accommodated by existing storage systems.
- Declining administration budgets are motivating districts to find ways to work smarter, not just harder.
Konica Minolta’s top-ranked Enterprise Content Management (ECM) solutions, an AEA Purchasing contract product, offer practical, proven benefits to improve the flow of educational information, speed retrieval, control access and maintain the enhanced security that K-12 districts demand.
- Manage Content to Improve Efficiency:
- Streamline educational and administrative workflow by moving content more quickly and efficiently
- Speed filing, access and retrieval of student transcripts, faculty hiring documents, personnel information, payroll and maintenance records
- Manage testing and grading, course materials, lesson plans and departmental records
- Provide mobile access to educational information for educators and administrators district-wide
- Improve Compliance, Enhance Security:
- Strengthen and simplify compliance procedures for HIPAA and FERPA privacy regulations
- Protect student confidentiality by storing records in a secure online repository
- Improve compliance by replacing paperwork with electronic files and controlling access and retrieval
- Control Costs to Stretch District Budgets:
- Reduce administrative costs associated with handling student records, distributing course materials and managing personnel information
- Save space by minimizing or eliminating filing and storage of paper documents
- Convert hard-copy documents to cost-effective electronic forms that are easy to update
For more information on the ways an ECM solution and the AEA Purchasing contract from Konica Minolta can best serve your school or district, contact:
Konica Minolta
Jason Bradshaw, Government Account Manager
402-250-7545
